Constitution of the Guam Running Club

I

Title and Identification

T

he name of this association is “The Guam Running Club” (hereafter referred to as “association”). The association was begun circa 1970 and, until the adoption of this constitution, had no written article of government.

II

Object

A. The object of the association shall be the promotion and encouragement of running, particularly long distance running.

B. In furtherance of objective “A”, this association may hold championships, races on the road or track, time trials, social runs, lectures, demonstrations and social events; print and publish books, magazines, gazettes and newsletters; make awards; and do all such other things as may be incidental to or conducive to the encouragement of running.

C. Other objects are to engage in community activities, to make known by appropriate means the benefits of long distance running and jogging, and to coordinate with other agencies advocating running as a means of physical fitness.

III

Affiliation

This association shall be affiliated with the Road Runners Club of America.

IV

Membership

The only requirement for membership shall be payment of dues.

V

Management or Government

A. The management of day-to-day operations of this association shall be vested in a Board of Directors consisting of a president, vice-president, secretary and treasurer.

1. The Board, or such other person as it shall designate, shall have complete supervisory authority over all races and other events sponsored by the association, and shall promulgate and publicize the rules and regulations pertaining to applications for entry and participation in the events of the club, and shall be empowered to assess entry fees for such events.

2. The Board, or such other person as it shall designate, shall be the forum for the resolution of all disputes concerning any events sponsored by the association, the interpretation of any rule or regulation promulgated pursuant to VA.1 of this constitution, and such interpretations of this constitution as are necessary.

B. Powers and Duties of Officers:

1. Each officer is empowered to appoint such deputies and assistants as are necessary to carry out his/her duties and may delegate such authority to such deputies and assistants as he/she finds necessary, provided, however, that none of the responsibilities residing in any office may be assigned to any such deputy or assistants.

2. President – to preside over meetings, to call any special meetings, and to appoint committees, chairperson(s) thereof, and such other officers of the association as he/she finds necessary to carry out the purposes of the association.

3. Vice-president – to assume the powers of the president on his/her absence, to take on special assignments as requested by the president, and to publicize all races and other activities of the organization.

4. Secretary – to record minutes at meetings, to keep a file of such minutes, and when requested by the president, to accept assignments involving correspondence and the keeping of records.

5. Treasurer – to be in charge of the finances of the association as directed by the4 Board or its designee.

C. Eligibility: Officers may be elected to succeed themselves.

D. Term of Office:

1. Term of office shall be about one year to commence with the annual meeting held each year.

2. Offices filled upon resignation shall also expire at the time of the next annual meeting.

E. Annual Meeting: The annual meeting of the association shall be held in December in conjunction with the racing event known as the “Alley Oop 6.7-mile run”, provided that the Board may, with appropriate notice, change the date and time of said meeting from year-to-year.

F. Elections:

1. Officers shall be elected by majority vote of those present at the annual meeting.

2. Prior to each election a committee shall be designated to facilitate such election.

G. Procedural Requirements:

1. Meetings will be conducted in accordance with ordinary parliamentary procedure.

2. A majority vote of the members present is necessary to pass ordinary measures. All measures shall be deemed ordinary except those proposing a constitutional amendment.

3. A quorum shall consist of twice the number of elected officers plus one. No official meeting shall be held unless a quorum is present.

4. Constitutional Amendment:

a. A constitutional amendment may be accomplished by a three-fourths vote of the members present at a properly called and noticed meeting.

b. Only those who have been members of this association for thirty days prior to the proposal os such amendment may vote thereon.

c. All members must be notified at least seven days prior to voting that a constitutional amendment will be considered. The proposed amendment may then be either accepted or rejected.

5. In addition to the annual meeting, the Board may call such special meetings as it deems necessary.

6. Notice of the annual meeting or any special meeting may be made by ordinary mail or by publication of the notice in a newspaper of general circulation, provided, that in the case of constitutional amendment, the notice contain information as to where the text of the amendment can be reviewed.

VI

Finances

A. Annual dues shall be collected by the Treasurer or his/her designee for a calendar year and shall be in an amount to be set by the Board of not less than $20.00.

B. This is a non-profit organization (NGO). Dues, entry fees and other monies received by the organization will be spent entirely for carrying out the stated purposes of the association.

C. Members using association funds for any purpose shall give a record of expenditures to the Treasurer.

D. This association will submit a portion of the annual dues (described in VI.A.) to the Road Runners Club of America as membership in that body shall require.

VII

Dissolution

In the event of dissolution of this association, the funds in the treasury, after all creditors have been paid, shall go to the Road Runners Club of America.

VIII

Effective Date of Constitution and Amendments

This Constitution shall be effective upon approval by a majority of the members in attendance at the meeting of the association held on December 20, 2003, as certified to by the President or Vice-president and attested to by the Secretary at said meeting, provided that this Constitution and any amendments thereto only become effective when filed with the Director of Revenue and Taxation, Government of Guam, Hagatna, Guam.